Admin & Studio Manager Role
Location: Office based in Angel, London N1
Hours: 20 hours a week, flexible between hours of 9 - 5.30pm Monday - Friday
The successful candidate will play a critical role in supporting the operational and administrative aspects of the studio and teams to create an efficient and productive work environment. The job will be split between three organisations, who all share the same office base:
Guy Piper Architects (GPA) is a small studio of 4/5 designing residential properties in London, Oxford and Brighton. GPA will be the primary employer.
National Student Pride (NSP) is an annual weekend festival for students from all over the UK held in London in February. We have a team of 45 volunteers supported by two staff members and are in the process of setting up as a Charity.
Architecture LGBT+ is a not for profit LGBTQ+ network for those working in Architecture, we run events, mentoring and networking and run by volunteers.
The role
We are actively seeking a dynamic individual to join our studio, as part of our operations and team support. If your passion lies in streamlining processes and enhancing productivity, you might just be the perfect fit.
Key responsibilities include:
Across all three organisations:
Carrying out general administration
General email and phone enquiries
Email account management
Database management
Account reconciling
Managing and paying team expenses
Invoicing & financial administration
Human resources including recruitment
Desk and meeting room management
Arranging meetings
Ordering items for events
GPA Specific
Office Manager
Research of sites and planning history
Document / letter writing
Timesheet analysis
Studio website and social media
NSP Specific
Charity reports
Co-ordinating Advisory board and trustees
General event assistance
Architecture LGBT+ Specific
Contacting practices for sponsorship
Liaison between UK chapters
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Salary: Pro-rata up to £30,000 depending on experience
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Requirements
You will play a critical role in supporting the operational and administrative aspects of the studio to create an efficient and productive work environment.
You will be happy to work in a team environment and have a can-do attitude. You will equally have the confidence to work using your own initiative.
You will have excellent written and verbal communication skills and ideally, you will have previous experience working in client-facing roles.
Application process
Please apply online using the form and upload your CV. Shortlisted candidates will be invited to an initial Zoom or in-person interview with GPA. Following this you may be invited to a further interview with NSP team members.
If you are interested in this role please apply here
Our Culture
We are committed to creating diverse and inclusive environments where we can be ourselves and reach our full potential. We offer a range of family-friendly, inclusive employment policies,and flexible working arrangements. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.
Benefits:
Competitive salary based on experience and skills.
Room for growth and professional development within our expanding organisations.
Work-life balance with flexible hours.
Casual dress
25 days pro rata holiday per annum + all UK bank holidays
‘About you’:
Education at A-levels or equivalent (desirable) plus at least 3 years work experience
Or applicants who have demonstrable work experience of at least 3 years
Skills & Experience
Confident & professional communicator – both verbal & written
Strong organisational & time management skills
Fluency in written and spoken English is a prerequisite. (Essential)
Ability to work to changing priorities in a demanding environment
Attention to detail and ability to maintain accuracy in administrative tasks.
Working knowledge of Microsoft Office Suite (Essential) and Google platforms. (Desirable but training can be provided)
Experience in Xero (accounting software) and Adobe Indesign (layout software) are Desirable, but not essential, training will be provided.